Summer 2018 Week 2 – Where do you start?

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Do you ever wonder what goes on during the NFL summer training camps? From what I’ve read, the days are long and grueling. After fitness testing and a couple of practice sessions, those that make the cut get to spend the next three weeks working their a**es off in typically scorching heat, all to get ready for the upcoming season.

The good news for you and your team is, you can prepare for the next school year without running laps in 90-degree heat wearing 20 pounds of gear.

Getting Your Team Ready

“On a team, it’s not the strength of the individual players, but it is the strength of the unit and how they all function together.”

— Bill Belichick, Head Coach New England Patriots (2000-Present), New York Jets (1999), Cleveland Browns (1991-95)

What do some of the greatest sports teams all have in common?

  1. Trust in each other.
  2. They enjoy playing the game.
  3. They all play a role and know and respect the individual roles everyone else is playing.
  4. When they lose a game, they strive to get better together.
  5. They trust and respect their coach.
  6. The coach works hard to empower players and tap into their motivation.

As your team’s coach, you need to take stock of how your team played last year. How did your foundation hold up? What were the staff issues? How much time did you put aside every week or month to meet everyone’s needs? How much time did you set aside to feed their professional tank and challenge them to grow?

Looking back, did you have a plan for the year? Where did you excel? Where did you fall short? What promises did you break?

Often times the staff development, team meeting, motivation/empowerment methods, practicing, building trust, and financial and time investments to get better are the first things to be sacrificed during busy times and/or crises. How did the sacrifices you made last year impact the team and the foundation? What did you learn as the leader and how did the choices you made impact individuals attitudes, overall work performances and their ability to work together at the high level you want them to?

Pro sports teams can’t accomplish championships without the players and coaches working together toward an understood common goal. As your team’s coach, you play an important role; one that needs to be consistent.

How do you consistently inspire, motivate, and empower your team every day? By creating and sticking to a playbook. And that’s exactly what you’re going to start doing this week 2 of your summer vacation. With only 9 weeks left, it’s time to get going!

The Playbook – The Foundation

This week, spend a little time determining what position everyone will play next year. It’s a good idea to have individual meetings with everyone. If you can’t meet in person, set up a Skype call and conduct an interview. Consider asking your individual team members the following questions:

  • Are they clear on their role? How it contributes to the student success? A quarterback’s role is to call the plays. A running back’s role is to get that ball as far down the field as they can before they are pummeled.
  • Do they know your (the coach’s) expectations?
  • Do they know they are valued?
  • Can they identify what they need to work on to improve this year?
  • Can they identify how they need to be motivated and how they respond to that strategy?
  • How would they rate their relationship with you?
  • Are there any conflicts?
  • What did they need this year to be successful that they didn’t receive from the team or you?
  • What could they have done better but didn’t and what was the WHY?
  • What is the WHY for them wanting to be part of this team?
  • How can they contribute to the team at a higher level? What will it take?
  • What is the conditioning (aka training, development, and support) that they will need?

If you want to win, do the ordinary things better than anyone else does them day in and day out.”

— Chuck Noll, Head Coach Pittsburgh Steelers (1969-91)

Make next year the winningest year you’ve ever had. Lead your team! A team cannot lead itself – it needs your leadership and dedication and it needs it consistently.

Debra Griffith is an Associate Vice President at San Jose State University 
Consultant|  Speaker | Coach |Strategist |Trainer

I (Probably) Know What You Did Last Summer

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If you’re like most college administration staff, on the last day of the academic year, you’ve got one foot out the door, ready to begin your vacation. And it’s totally natural, after a long year, to want to get away to rest, recuperate, and recharge.

But you’ve got to treat summer vacation like a bag of potato chips. You know how you’re not supposed to eat the entire bag mindlessly because you’ll end up regretting it? It’s better to eat a just a few chips and save room for healthier foods.

By this I mean, go ahead and take a short rest, but don’t use your entire summer vacation as an excuse to be lazy and unproductive, or you might regret it.

Instead, use the summer to START the transformative changes to enhance your programs, departments, or services.

You might wonder why I bolded the word START.  Well, it’s because change happens over time, and the summer is a great time to reflect, assess, brainstorm ideas, develop a plan and begin acting on your transformational action plan.

Go ahead and take a short rest this summer. But then get started on finding ways to make improvements to better serve the students.

Here are some things to consider while reflecting on improvements that can be made:

What Didn’t Work Last Year?

Think back to what you’ve tried in the past that didn’t work. For instance, often times we know the gaps that need to be fixed, but we try to fix them in one shot.

I’ve been guilty of this.  I’ve hired multiple consultants with the hopes they would magically fix our problems instantly. And for a couple of days, the consultants were present, everyone seemed invested and we appeared to be making headway. Then the consultants would leave and slowly everyone returns back to their old, ineffective patterns.

It’s like being overweight and out of shape and hoping one week at the gym will get you ripped or able to pull off a string bikini. Ain’t gonna happen. Real change requires a longer commitment.

If you haven’t been able to make lasting changes in your department, consider trying something different in the coming year and hire a long-term consultant.

Yes, this will cost more, but consider hiring a consultant to lead you through long-term planning and implementation.

As you probably heard it takes at least 3 months for habits to be formed. Why do we continue to invest money and time in one-shot programs and trainings without having a long-term plan to implement the changes to make them stick?

Conduct an Audit

Do you assess all of your processes, services, and procedures at least twice a year? Are they working? What is the student feedback? How is the data informing the changes needed? How do you involve the staff in this process?

What are the Needs of Your Team?

How well did the staff work together this year? Were there issues that you didn’t address? How did these issues affect the foundation? What are the staff needs? How can you meet these needs to strengthen the entire team?  What have you done before? Did it work? Did it last?

Create a Playbook

Transformation requires a playbook. What is your long-term plan to make changes? What tools will you use? Will you assign a book or an article, have your staff watch a webinar, go on a retreat? Without a playbook, many strategic plans end up on the proverbial shelf. Good intentions don’t create lasting change. But having a solid plan and committing to that plan does.

Students’ needs are constantly changing. To improve our services, we’ve got to understand their needs and how we can meet them. As they change, we must change.

Summer goes by fast. Don’t let it get away from you this year. Go ahead and get some rest, but then get to work to figure out how you and your staff can transform into the team that can best support your students in the coming year.

If you decide you’d like to hire a long-term consultant, please get in touch with me. I love growing teams and helping to create lasting change.

Debra Griffith is an Associate Vice President at San Jose State University 

Consultant|  Speaker | Coach |Strategist |Trainer

 

Show Appreciation Every Day

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Do you value what your employees do? Do they feel valued?

An employee told me years ago that they needed more feedback when they did something good. I remember being taken off guard by this because I led from the perspective that saying “good job” was enough and if I didn’t say anything negative, that signaled to the employee that they were doing great work.

This comment or request actually change my mind because I suddenly realized, it wasn’t about me, it was about what the employee needed to feel valued.

Clients tell me on an almost-daily basis that they just don’t feel valued by their boss. The feelings that are associated with this are anger, disappointment, sadness, and discontent.

Not being valued directly impacts an employee’s work performance, sense of belonging, loyalty to the team and leadership. Their morale and motivation take a huge hit. And while they may want to leave, making a career move can be overwhelming and many employees end up staying put and becoming jaded.  They are then looked upon as ‘negative’ or ‘difficult’ employees, but we had a hand in creating that persona.

I know, leaders are pulled in 100 different directions. Between meetings and other exhausting demands, there is very little time left in the day to show employees you value them. I get it.

But you have to make an effort. You can’t just wait for token days like the end of the semester or completion of a big project to show you appreciate all of the hard work and dedication of your team.

But here’s some good news!

It takes very little effort on your part to make employees feel appreciated and valued.

Ask yourself the following questions:

·       Do I take time in the morning to say hi and do a quick check-in, or do I wait

        for them to come to me?

·       Do I say thank you and mean it whenever possible?

·       Do I advocate for the employee when they need it?

·       Do I ever send thank you cards just because?

·       Do I share critical information with them in a timely manner?

·       Do I provide opportunities for growth and advancement to all employees or just a

         few?

·       Do they have access to management?

Before you point the finger at ‘negative’ or ‘difficult’ employees, ask yourself “What am doing to devaluing this person?

“Don’t forget, a person’s greatest emotional need is to feel appreciated”

~ H. Jackson Brown

Debra Griffith is an Associate Vice President at San Jose State University| Trainer Facilitator | Strategist | Key Note Speaker | Coach

Use the Performance Review as a Tool

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Picture this:

You’re watching TV when, all of a sudden, one of the pictures on your wall falls. No, you don’t have a ghost, the nail has simply come loose and fallen out.

You pause your show, walk into your kitchen, get a raw egg from the fridge, and proceed to pound the nail back in with it. You now have egg on your face, as well as your floor, wall, and cockapoo.

This is what happens when you use an item in a way it was not intended to be used.

Why do I mention this?

Because I was recently asked for advice by a colleague regarding signing her annual performance review. Her manager had given her her annual performance review but failed to give her a chance to discuss the comments in the review that she did not agree with and was pressuring her to sign off on it.

This is NOT how performance reviews are intended to be used. Like a hammer, they are a tool that can drive home important lessons for both employers and employees. You’d be better off using a raw egg to evaluate someone’s yearly performance than use a performance review the wrong way.

Things Need to Change

The performance review brings up incredible anxiety for so many employees, mostly because they fear hearing nothing but negative comments about themselves. This annual ritual typically occurs at the end of a long year of effort, care for students, sacrifice, compromise, and dedication. Annual reviews, when not used correctly, can derail positive attitudes and motivation.

We owe it to our employees to do better and use the performance review as a tool to motivate and enrich the entire team and department, rather than as a tactic to only deliver highlights of the year and areas that need improvement.

We also owe it to our employees to ensure the review is a dialogue, not a one-way discussion, as in the case of my colleague friend, who was forced to sign off on an opinion she did not feel as fair or accurate. Allow your employees to ask questions, in fact, ask for questions, ask for input. You are not a dictator, you are a leader – a leader whose responsibility is to encourage, motivate, and help your team to grow.

Here are a couple of things to keep in mind when giving reviews:

Motivation through feedback is effective when it is given on a weekly basis.

Improvement needed is best heard when in the moment, when you notice that correction will improve performance. Outlining a plan, training and support can empower your employee.

Redefining the Goal and Impact of the Performance Role

Moving forward, begin to ask yourself “What is my intent when I give performance reviews. Does my intent match the impact?” This understanding will help take the fear out of the entire process for your employees.

Ask how you could better support the employee overall and then specifically where the employee needs improvement. This takes some of the responsibility off of the employee. It’s a partnership, but if you put all the responsibility on the employee, the partnership feels more like a witch hunt.

Let’s all commit to using the right tool for the job and for using the right tool correctly. Continuing to use employee reviews as a one-sided mandate will ultimately leave egg on your face.

Debra Griffith is an Associate Vice President at San Jose State University| Trainer Facilitator | Strategist | Key Note Speaker | Coach

Leaders: Be a Bridge for Employees

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The famous Roman poet Virgil once said, “Fortune favors the bold.” Richard Branson, famous English business magnate behind Virgin Airlines has said something similar, and that is “Opportunity favors the bold.” According to Branson, this concept is what helped shape the Virgin Brand story.

But what does it mean to be bold?

I think it means a few different things. To be bold means:

  • To be the best version of yourself, no matter what …
  • To take chances and do what is right…
  • Having the willingness to act outside of your comfort zone…

But how many of us act bold in our careers? If we’re honest, many of us settle for positions that simply do not fit our skills or passions. Why is this?

Because we’re scared of burning bridges. We’re scared to make a move forward without having that safety net behind us should things not work out the way we planned.

And so we stay on in our unfulfilled positions, hoping things will get better or a new opportunity will reveal itself.

But does waiting work? What does waiting do really? Do things get better? Is holding onto that precious bridge worth it?

Fear of the Unknown – Public Enemy Number 1!

I get it, believe me. Taking chances and making changes… that’s scary stuff. Any rational human being will want to stay safe. I mean since we are kids we are taught to be careful, be safe… then suddenly we have careers and NOW we’re supposed to NOT play it safe?!

I was recently talking to a colleague of mine who is miserable in her current position but is too scared to leave because of the fear of “burning a bridge”. She has a fear of the unknown and believes that she can wait it out and just be “happy” collecting those paychecks every month.

Leaps of faith are scary, that’s why they’re called leaps of faith and not leaps of absolute certainty. And that’s also why team leaders need to help team members be bold and take action to advance their career.

As a leader, you want your team members to be happy and fulfilled. Disgruntled, bored, or frustrated personalities can wreak havoc on productivity and bring your entire department down.

I have coached many leaders who have found themselves at a loss when they have employees experiencing unhappiness in their positions. Leaders, you’ve got to be a bridge for your employees. Help them be bold and make decisions that are good for everyone.

Here are some tips I would like to share with you.

  1. Be aware when employees are not feeling fulfilled in their role. Explore the root of the unhappiness and be open to feedback.
  2. Assist employees when they are ready to move on. Encourage the employee to job search and provide guidance and support with their process.
  3. Don’t take it personal. You have a responsibility to support your employees as you would your students. A burnt bridge is not something that employees should be scared of; they should feel that you are assisting them across the bridge to their next opportunity or clearing what is in the way from them feeling fulfilled currently.

“Education is all a matter of building bridges.”

~ Ralph Ellison

In higher education, it is important that we support the students and each other. Leaders, support your employees by building a bridge to their greatest selves and achievements.

Debra Griffith is an Associate Vice President at San Jose State University| Trainer Facilitator | Strategist | Key Note Speaker | Coach

Are You Really a Transparent Leader?

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Transparency. Is this a buzz word? A word to gain trust and loyalty? A word of convenience to deliver bad news (budget cuts, reorganization)?

What does it mean as a leader when you say you are transparent? Do you then give a definition and examples of what you mean? Because your employees may have a completely different definition and set of expectations of you. If you are not on the same page regarding the definition, then saying the word without consistent action can confuse and derail your team.

What’s the Point of Transparency?

“A lack of transparency results in distrust and a

deep sense of insecurity.”

Dalai Lama

Why be transparent? You can claim to be transparent, as many leaders do, but it won’t get you far. But actual transparency can be a powerful catalyst for transformation and cohesion.

The action of transparency removes barriers and allows for agendas and full information to be shared openly. The powerful result allows for full collaboration and collective decision-making.

I recall being in a meeting and feeling triggered when the word transparency was casually tossed out in an effort to share information that would have a severe impact on the programs I oversee.

To me, the word was used conveniently during that meeting to soften the blow of the timing and information being shared. I remember thinking, “Why use that word now when you haven’t been transparent until this very moment?” I left that meeting with less trust than I had when I entered the room.

In order to be effective, transparency needs to be consistent. When used conveniently, it’s ineffective and makes employees feel the information is only being shared on a “need to know” basis.

Transparency can positively impact the organization in the following ways:

  1. Trust

When your team can believe you are always being honest and straight with them, they can trust you to lead them 100%.

  1. Collaboration and Engagement

A culture of transparency breeds dynamic collectivism. A team can’t be effective when individuals are met with barriers to engagement.

  1. High Level Thinking around Solution Solving

Transparency is an invitation to your team members to offer up big ideas and solutions to problems facing your department.

  1. Less Employee turnover

Employees who can trust their leaders and who are encouraged to take an active role in the organization are more productive, happier, and apt to stay put!

How to Be a More Transparent Leader

Be Authentic

Transparent leaders value honesty above all else. They are honest when there is good news to share and when there is not-so-good news to share. But, no matter how hard the news might be sometimes, transparent leaders never hide the truth.

Commit to being authentic, always and in all ways.

Invite Conflict

While most people try and avoid conflict like the proverbial plague, leaders don’t have this ‘luxury’. As a leader, it’s your job to encourage team members to speak up, even if their opinion, idea, or solution conflicts with your own. When someone on your team disagrees with you, get your ego in check quick and listen intently. Feedback, especially in the form of disagreements and conflict, can help shed light and develop an understanding of the situation at hand.

Debra Griffith is an Associate Vice President at San Jose State University| Trainer Facilitator | Strategist | Key Note Speaker | Coach

 

 

Regaining Trust as a Leader When You Screw Up

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A senior manager client of mine asked how he can take responsibility for a past decision he now deeply regrets.

The backstory goes like this: He made a decision without any input from his staff. When the staff asked for an explanation, my client became very defensive and immediately shut the staff down by telling them the issue was not up for discussion.

When the staff pressed the issue, my client became even more defensive and very authoritative, totally dismissing their inquiries. The staff later told me the energy in the conference room that day changed. The air became thick and their participation from that moment on was nil.

Weeks later, the staff was still disengaged in important discussions. The damage had been done, and my client’s decision continued to have a negative impact on the entire department. Staff morale was at an all-time low and trust was gone.

Are you guilty of this same crime? Have you let your ego dictate your behavior? Do you now regret some of your past decisions and wish to take ownership of their ripple effects? Do you want to change your bad behavior and regain the trust of your employees and team?

Vulnerability in Leadership – If it Was Easy, Everyone Could Do it

Brené Brown, research professor at the University of Houston, has spent the past ten years studying vulnerability and courage, and these are some of the things she has to say:

“Vulnerability is the birthplace of innovation, creativity and change.”

“Courage starts with showing up and letting ourselves be seen.” “Vulnerability sounds like truth and feels like courage. Truth and courage aren’t always comfortable, but they’re never weakness.”

Vulnerability in leadership is a difficult concept for many leaders to embrace and implement into their leadership style. But repairing the damage caused by their bad behavior requires having the courage to be vulnerable.

Here are some ways you can begin to take ownership of your past bad behavior, so your team can heal and begin moving forward:

  • Reflect on the events and behavior that led to the present climate. What prevented your vulnerability? Write down the lessons learned.
  • Admit that the decision you made was wrong and apologize to your team for not getting them involved in the decision-making process and for shutting them down.
  • Ask for feedback regarding the meeting, the impact it has had, and invite suggestions on what is needed to move the team forward.

“We learn from failure, not from success!”
― Bram StokerDracula

 Being a leader means we risk being a monster sometimes. That’s okay as long as we own our inner vampire and commit to becoming better versions of ourselves. But leadership has nothing to do with perfection and everything to do with learning to become better through the mistakes you make. When you screw up as a leader, own it, fix it, and move on.

Debra Griffith is an Associate Vice President at San Jose State University| Trainer Facilitator | Strategist | Key Note Speaker | Coach